The Settings page is only available to users with a Global administrator role, and allows them to configure the settings and high-level behaviours of the LMS. The following sections are available:
- User rules
- Notification templates
The General section allows you to update the FRIENDLY NAME of your LMS. This can be anything you choose, and will appear in the standard emails sent by the system.
After making any changes to the LMS Friendly name, you must click Save for the new value to become active.
The Users section allows you to configure various users account related settings.
- specifying one or more email domains that the accounts can use. For example, to limit those who can register to everyone with an Agylia email domain, you would enter agylia.com. Where you wish to support multiple email domains, these can be entered as a comma separated list, for example, agylia.com, cm-group.co.uk.
After making any changes to the settings on this page, you must click Save for the new settings to become active.
The User rules page allows you to specify how group membership should be derived from the profile data associated with users.
After making any changes to any user rules, you must click Save for the new rules to become active.
Please refer to the How To: Specify rules to control group membership article for further details.
The Notifications section allows you to configure email options for your LMS.
- FROM EMAIL ADDRESS. The From email address is configured at system implementation time, and is the address users will see as the source of all emails sent by the system. By default this is set to "Agylia LMS <email@example.com>", but you can choose your own From email address. Please contact Agylia Support, if you would like to use a custom From email address.
- BLIND COPY ALL EMAILS TO. Enter one or more email addresses, separated by commas, that all emails sent by the LMS should be blind copied to. This feature supports a couple of commonly requested scenarios including:
- A company can set up a mailbox to act as a log of all outgoing LMS emails; for audit purposes.
- A company can send all emails to a specified training administrator or administrative clerk for monitoring purposes.
- Enable emails. Check this option if you want your LMS to be able to send emails. When unchecked, no emails will be sent from the LMS, even if an operation is performed that would normally send an email (e.g. importing users). Disabling emails can be useful when initially configuring or testing an LMS and you want to ensure no notifications are sent, for example, when setting up enrolments to match those on a legacy system.
After making any changes to any notifications settings, you must click Save for the new settings to become active.
The Notification templates section allows you to configure the standard notifications that the LMS can send.
Please refer to the Explained: Notification templates article for further details.
The Security page allows you to configure security related options for your LMS.
- USERNAME AND PASSWORD LOGIN. This section displays whether Forms authentication is configured for your LMS. You can also use the MAXIMUM PASSWORD ATTEMPTS field to specify the number of failed password attempts that learners can make when trying to login.
- SINGLE SIGN-ON (SSO) LOGIN. This section displays whether SSO authentication is configured for your LMS.
Note: The Agylia LMS supports a hybrid authentication option, where both Forms and SSO authentication is supported on the same LMS. For more details see: Explained: Using Single Sign-On (SSO) with the Agylia LMS for more details.
- TWO FACTOR AUTHENTICATION. Agylia two factor authentication provides an additional layer of protection for administrator accounts. With two factor authentication enabled, when you log into the Agylia Administration Portal, after providing a username and password, you will be asked for a verification code. The code is delivered to your mobile device either via SMS or by using a two-factor authentication application such as Google authenticator. This additional step ensures that a malicious person who has discovered your password will not be able to log into your Agylia Administration Portal as you.
After making any changes to any security settings, you must click Save for the new settings to become active.
Please refer to the How To: Use two-factor authentication article for further details.
The Advanced section allows you to configure various advanced settings for your LMS.
- FILE SIZE LIMIT (MB). This view only field, displays the maximum file size for items uploaded to the Catalogue. Please contact Agylia Support if you would like to update the maximum allowed upload file size for your LMS.
- DEFAULT TIN CAN AGENT STYLE. Specify the default version for xAPI courses that are uploaded to the LMS. Note that this is only a default, and you can override this specification on a per course basis.
- Promote content to My Learning if the user is enrolled on the item. By default, when a learner enrols on an item in the Catalogue, the item automatically becomes available in the learners My Learning channel, i.e. it becomes part of their development pathway. If you unselect this option, when a learner enrols on an item content in the Catalogue, it is not promoted to My Learning.
- Ignore group changes when updating users via user import (user rules will still be actioned). Select this option if you do not wish group information to be imported (for users being updated) when a bulk user import is performed (either via the Administration portal or via automated batch user import). When selected, any groups, associated with an existing user, in the import file are ignored, and any groups that exist on the LMS remain unchanged, unless a user rule has been specified. Where user rules are specified, these run as normal to modify group membership based on the values of profile fields. Groups associated with new users are applied to the new user regardless of the setting of this configuration option.
- Allow Global Administrator role assignment. This view only field, displays whether your LMS is configured to allow Global administrators to assign the role of Global administrator. Please contact Agylia Support if you would like to apply this limitation.
- LICENSED USERS. This view only field, displays your licensed user count.
- By default, the status filter in the Learner Portal My Learning channel is set to show items with All statuses. This results in all content items being displayed with any status, for example Completed, In progress or Not started. However, this option allows you toconfigure the default filter to only show incomplete items, thereby focusing learners on what they need to complete. The available option are:
- All statuses. The default filter is set to All Statuses in the My Learning channel. Content items with any status value are displayed when a learner visits the My Learning channel.
- Not completed. The default filter is set to Not completed in the My Learning channel. Content items that learners have completed (Completed or Passed statuses, but not Failed) are hidden from users.
- REPORTER CONTENT VISIBILITY MODE. This option allows you to control which content items are visible to users with a Reporter role. The available options are:
- Reporters can only report over content targeted to groups their role is over. Select this option if you want your reporters to only see content items that are specifically targeted at the same groups or OUs that have been used to define the reporters role. This option is the default.
- Reporters can report over all content. Select this option if you want your reporters to be able to see all content items defined on the LMS, irrespective of the scope of their reporter role.
- REPORTER CERTIFICATION VISIBILITY MODE. This option allows you to control which certifications are visible to users with a Reporter role. The available options are:
- Reporters can not report over certifications. Select this option if you do not want your reporters to report on certifications.
- Reporters can report over all certifications. Select this option if you want your reporters to be able to report on certifications. This option is the default.
- STATUS EXPORT LAST RUN ON. This view only field, displays the date and time at which the latest status export file was generated from your LMS (where your LMS is configured to export status information).
- STATUS EXPORT FTP PATH. This view only field, displays the path to the export file that is generated by automated status export process.
- STATUS EXPORT PROFILE FIELDS. Optionally, you can choose to add additional profile information to your status export file. To choose which additional profile fields to include in your export, click the elipsis in
- API KEY. This view only field displays your API KEY, which is used as your password when accessing the system using the API
After making any changes to any advanced settings, you must click Save for the new settings to become active.
- Explained: Email templates
- How To: Specify rules to control group membership
- How To: Use two-factor authentication
- Explained: Automated User Status Exports